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All purchasing forms are available in the MRL mailroom (2nd floor MRL building) and on this website: MRL Forms Download Site. Please fill out the forms completely, including your phone/E-mail, and obtain necessary PI authorization before submitting them.

1. Purchase Requisitions (high value):

   All purchases for a single equipment item over $5,000 or for any total order exceeding $2,500 must be processed through the Purchasing Department. Purchasing is required to place the order and may opt for an alternate vendor if appropriate unless we specify a sole source. Complete the Preliminary Requisition form and leave it in Janet's mailbox, along with copies of quotes or other relevant ordering information. If the order is over $50,000, submit a Sole Source Questionnaire with your requisition detailing the reasons for using the specified vendor.

   Janet will place the order through Purchasing and will notify you when it arrives.

   In order to pay the invoice, we must have:

   * completed Preliminary Requisition
   * signed packing slip, indicating that order is complete and authorizing payment

   When you receive your shipment, please sign, date and return the packing slip to Janet. If there is any problem with your order (incomplete, damaged, wrong item ordered), write this on the packing slip. We must know of any changes to the original order to pay the invoice.

2. Low value purchase orders:

   Can be used for purchases of less than $2,500/day per vendor.

   1. Paper method: Fill out a Low Value Purchase Order/Request for Delivery form and leave it in Sylvia's mailbox (or mail to Sylvia/MRL via campus mail). Copies of the PO with the PO number will be left in your mailbox or mailed to your department. The form is also available on the MRL Forms Site.
   2. E-mail method: Fill out a Low Value Purchase Order/Request. If your PI requires signature authorization, email to him/her, and ask that it be forwarded to sylvia@mrl.ucsb.edu. Sylvia will give it a PO number and return to you by E-mail.

   You are responsible for placing the order with the vendor. If your package is shipped to the MRL, Sylvia will notify you when it arrives.

   In order to pay the invoice, we must have:

   * completed Low Value Purchase Order/Request for Delivery
   * signed packing slip, indicating that order is complete and authorizing payment

   When you receive your shipment, please sign, date and return the packing slip to Janet. If there is any problem with your order (incomplete, damaged, wrong item ordered), write this on the packing slip. We must know of any changes to the original order to pay the invoice.

3. Expense reimbursements:

   All purchases should be processed using a purchase order number. In an emergency or for other special circumstances, you may pay cash for supplies and then be reimbursed. Submit the original receipt with the completed Expense Reimbursement Request form.

Contact Robin (robin@mrl.ucsb.edu) if you have any questions.

All MRL forms (Preliminary Requisitions for low and high value purchases, Expense Reimbursement Requests, Sole Source Questionnaires) are available in the forms rack near the printer in the 2nd floor MRL mailroom, and on the MRL Forms Site webpage.